Membership to Sample-Studios - the contract explained
In this space, we run through the general elements of studio membership. Some things might differ slightly according to the type of membership you have.
1. Explanation of the objectives/purpose of Sample-Studios
Sample-Studios is a Company Limited by Guarantee. It is a non-profit organisation made up of a voluntary board of directors, a team of management overseen by the artistic director. The purpose of this company is:
Sample-Studios provides a natural progression for artists coming out of Art School and going into the world of work as a self employed artist. As such, Sample-Studios expect a minimum level of self motivation and sense of responsibility in one's own actions an behaviour within the community. The benefits of community such as better affordability, skills and information transfer and even moral support comes from the input of its constituent members.
2. What is included with each membership type, (Creative Network and Associate Memberships)
2.1 Included in ALL membership types are:
2.2 Included with Associate Memberships only are:
The use of the shared facilities:
Note: Creative Network members and non-members can book these facilities at our standard rate of €50/half day (9am – 1pm or 1pm – 5pm) or €75 /day.
2.3 Associate Members with studio workspaces
This membership contract agreement is made between Sample-Studios CLG and NEW MEMBER . Sample-Studios makes available for the duration of this agreement a portion of the premises designated as Studio NNN. This is to be used for non-residential, professional arts related practice only. Please note that you are not a tenant of this space; Sample-Studios CLG are the leaseholders and as such bear the right to enter your designated studio at any time.
Note: You have to be an Associate Member for you to have the allocated use of an individual studio where you can leave your work over the agreed period of time.
3. Terms on how to begin and end a membership or use of an allocated studio space
This membership term shall begin on A MUTUALLY AGREED DATE.
If members wish to terminate their use of the studio and/or their membership, they are required to give 6 weeks’ notice in writing to Sample-Studios. Similarly, Sample-Studios will give 6 weeks’ notice to terminate this contract. If adequate notice is not given your security deposit will be revoked.
Note: This sets out the period of your membership with Sample-Studios and states how you can to leave the studios.
Occasionally changes may need to be made to the contract agreements and studio policies. If substantial changes are made to these agreements (such as a raise in fees, etc.), existing members will be given 30 days’ notice of any such change whereby they will be offered the opportunity to cancel their membership contract beginning from the subsequent billing date should they wish to do so. Sample-Studios board of directors make the final decisions as to the operations and final policies of the company.
Membership contracts may be revoked for not adhering to the basic terms and conditions laid out herein and a charge may be incurred.
4. Conditions of your membership
4.1 PAYMENT OF FEES:
Fees are to be paid by direct debit or standing order to Sample-Studios CLG Bank Account, the details of which are:
Account Name: Sample-Studios CLG
Bank Address: Ulster Bank, 88 Patrick St, Cork
NSC: 98-54- 80
If fees are not received by the seventh day of the month, a warning letter will be issued. Contracts may be revoked once a member has been issued with three warning letters.
Note: Time wasted on chasing up members for payment is also money wasted. Prompt payment helps maintain affordability for the member artists.
4.2 SECURITY DEPOSIT:
Members shall deposit an amount of €The Studios Usage fee to be held by Sample-Studios as security deposit for the designated studio.
A security deposit of €50 is required per key sets which includes an electronic access key fob, carpark gate key and front door roller shutter key.
Note: key sets are only available for Associate Members
The Sample-Studios management shall have the right to make deductions from the security deposit for the default of fees payment and to make good on any contract term default by the member. This deposit cannot be used in lieu of the final months’ membership fees. If fees are not paid for the final month of this contract by the 1st of that month, the management reserve the right to remove your belongings from your space immediately and a fee will be incurred. Keys must also be returned in order to be refunded their key deposit.
4.3 What's Included/Excluded, what your responsibilities are, what you can and can't do
5. HEALTH, SAFETY & FIRE REGULATIONS:
For full health, safety and fire procedures please familiarise yourself with the HSE issued guidelines and policies available on the H&S notice board in the hallway. These policies are also available from the admin office by request.
Failure to follow the terms of this agreement may result in an official written warning. Contracts may be revoked once a member has been issued with three official written warnings. There is no expiration on these warnings. In the event of gross misconduct the board reserve the right to terminate a contract with immediate effect.
6. Agreement and GDPR
By my signature herein, I understand and agree to abide by all parts of the Sample-Studios membership contract as laid out above.
I agree that Sample-Studios can use my email and telephone number for studios related use per GDPR
Signed: ________________ Dated: _______